BOARD OF PUBLIC WORKS

Summary

The City Engineer's office has reviewed public works construction projects on the current agenda and determined that no permits are required from the USACOE, WDNR, or the City for erosion control or environmental issues related to these projects. This report was prepared by Greg Fries of the City Engineering department and presented for the BPW Meeting on January 14, 2026.

Citizen Impact

This report indicates that current public works projects on the agenda will proceed without the need for additional environmental permits, potentially streamlining construction timelines.

Confidence

high

Summary

This is a change order (No. 1) to Contract 9591 for the Capital City Trail Box Culvert Replacement project. The change order is with Speedway Sand & Gravel and adds $211,687.42 to the contract, increasing the total contract sum to $1,633,169.32. This represents a 14.89% increase over the original contract amount. Additionally, the project timeline is extended by 12 calendar days, bringing the new completion date to 87 days from the original contract time. The change order is attributed to factors such as differing site conditions, missing bid items, and design not adequately anticipating field conditions. The project is located in Aldermanic District 6.

Citizen Impact

Residents may experience continued construction disruptions for an additional 12 days due to this change order. The project's increased cost of over $211,000 means the remaining project contingency is now negative, potentially impacting future budget allocations for other projects.

Confidence

high

Summary

This item is a Change Order No. 1 to Contract 8784 for the E Main Street and South Hancock Street Assessment District - 2025, with R. G. Huston Co. Inc. The change order results in a net decrease of $1,219.00 to the contract, bringing the new total contract sum to $4,955,781.00. The change order involves adjustments to various bid items related to sanitary sewer, storm sewer, and water utilities, including changes in quantities for items like "REMOVE EXCESS AMOUNTS OF BOULDERS" and adjustments to pipe installations. The contract completion date has been extended by 1 day to December 31, 2025.

Citizen Impact

This change order represents a minor adjustment to the overall project cost for the E Main Street and South Hancock Street Assessment District. The net change is a small decrease of $1,219.00, and the project completion date is extended by one day.

Confidence

high

Summary

This is Change Order No. 24 to Contract 9358 for the Bartillon Shelter project, awarded to Miron Construction Co., Inc. The change order adds $107,243.44 to the contract, bringing the total contract sum to $22,565,543.88. This represents a 0.50% increase of the original contract value. Additionally, the project completion date is extended to February 18, 2026. The reasons cited for the change order include design changes such as shower bench removal and replacement, underground utility conflicts, and expanded scope due to actual versus estimated quantities.

Citizen Impact

Residents should be aware of a cost increase and project delay for the Bartillon Shelter. The project completion is now extended to February 18, 2026, with an additional $107,243.44 in costs.

Confidence

high

Summary

The City of Madison is authorizing the Mayor and City Clerk to enter into a service contract with CR-Building Performance Specialists for professional facility assessment services for the City-County Building (CCB) located at 210 Martin Luther King Jr Blvd. This contract is the result of a competitive Request for Proposals (RFP) process overseen by City Finance’s Purchasing Unit. CR-Building Performance Specialists was selected from five original respondents based on a scoring system that evaluated technical qualifications, cost proposals, and local vendor preference. The assessment will include a comprehensive inspection of the CCB to estimate future costs of maintenance and repairs, identify deficiencies, and project capital expenses for long-term planning. The scope covers common area facility elements and systems, as well as city-owned tenant spaces, excluding county-owned tenant spaces like the jail facilities. The total contract cost is $193,858.

Citizen Impact

This contract will lead to a professional assessment of the City-County Building's condition, informing future maintenance and repair budgets. Residents may see improved facility management and potentially more predictable long-term costs for this shared city and county building.

Confidence

high

Summary

The City of Madison is authorizing the Mayor and City Clerk to enter into a three-year service contract with Dimension IV - Madison, LLC for professional architectural and engineering design consulting services. This contract is for the design of a new Public Works Utility Materials Handling site located at 7404 Siggelkow Road. The project aims to create a long-term disposal site for clean soils from utility repairs and dredge sediments from pond maintenance, as the current Sycamore Road site is running out of fill area. The estimated design and construction costs are $2,530,000, with design scheduled to begin in mid-February 2026, bidding in January 2027, and construction starting in Q2 2027, completing by the end of December 2027. Dimension IV Madison Design Group was selected through a competitive RFP process, scoring 85.50 out of 100, with a basic services cost proposal of $364,488.

Citizen Impact

This contract will lead to the development of a new utility materials handling site, which will improve the efficiency of city utility operations by providing a dedicated long-term disposal area. Residents will not directly interact with this site as it is for City of Madison Engineering Sanitary Sewer, Stormwater, and Water Utility use only.

Confidence

high

Summary

This item approves the plans and specifications for public improvements associated with the 9 N Butler Street project, also known as Contract No. 9713. The developer, Butler Plaza, LLC, will undertake these improvements. The project involves the construction of a new 11-story mixed-use building with 76 multifamily dwelling units, approximately 9,000 SF of commercial space, and 16 underground parking stalls. Public improvements include:

• Recording a Certified Survey Map.
• Dedication of right-of-way or granting a public sidewalk easement and constructing a minimum six-foot-wide sidewalk along E Washington Avenue and N Butler Street frontage.
• Constructing sidewalk, terrace, curb, gutter, and pavement along E Washington Avenue and N Butler Street.
• Providing street tree protection, removals, and plantings as approved by City Forestry. Three trees (two Ginkgo, one Honeylocust) will be removed.
• Constructing private sanitary, storm, and water service laterals.
• Protecting and coordinating relocations for existing public streetlights and fiber facilities.
• Coordinating project access, street closures, and street occupancy with other projects.

Citizen Impact

Residents can expect sidewalk and street improvements along E Washington Avenue and N Butler Street as part of the new development. There will be tree removals in the area, but also new plantings. Construction activities may cause temporary disruptions.

Confidence

high

Summary

This item approves plans and specifications for public improvements related to the 351 W Main Street project, a 49-unit independent senior apartment building developed by Capitol Lakes, Inc. The project also includes an underground parking garage with 58 stalls and a skybridge connection to the adjacent Maingate building. Public improvements will involve:

• Recording a Certified Survey Map.
• Constructing a minimum five-foot wide sidewalk, eight-foot terrace, and maintenance area along S Broom Street frontage.
• Reconstructing sidewalks, street terraces, curbs, gutters, and pavement on W Main Street, S Broom Street, and W Doty Street.
• Upgrading public storm sewers in W Doty Street and replacing a storm structure in an existing driveway.
• Closing abandoned driveways and constructing new private entrance aprons.
• Managing public street tree protection, removals (including a 27” Hackberry on W Main Street, and 8”, 21”, 26” trees on W Doty Street), and plantings.
• Constructing private sanitary, storm, and water service laterals.
• Protecting and coordinating with existing public streetlights, signals, and fiber facilities, including replacing detector loops on W Doty Street.
• Coordinating project access and street closures with other projects.

Citizen Impact

Residents can expect streetscape improvements including new sidewalks, curbs, and gutters along W Main Street, S Broom Street, and W Doty Street. There will also be utility upgrades and tree removals/plantings in these areas as part of the new senior housing development.

Confidence

high

Summary

This agenda item approves plans and specifications for public improvements associated with the 1505 Wheeler Rd - Blackhawk/Gompers school project, allowing the developer to proceed with construction under Private Contract No. 9725. The developer, Madison Metropolitan School District, is building a new public school to replace Gompers Elementary and Black Hawk Middle School. The approved improvements include:

• Granting a permanent limited easement for a public sidewalk along Wheeler Road.
• Constructing a five-foot-wide sidewalk along Wheeler Road and from the school's western property line to the Comanche Way/Wheeler Road intersection.
• Additional sidewalk, terrace, curb and gutter, and pavement work on Wheeler Road, Comanche Way, and Wyoming Way.
• Building a traffic island, marked crosswalk, pedestrian ramps, and an RRFB for pedestrian crossings on Wheeler Road.
• Adding one streetlight and replacing poles on Wheeler Road.
• Implementing public signing, pavement marking, street lighting, and traffic control measures.
• Closing abandoned driveways and constructing new private entrance aprons.
• Connecting private water and sanitary sewer laterals to public mains.
• Installing and maintaining an accessible bus boarding pad and passenger seating amenity on Wheeler Road.
• Managing public street terrace tree protection, removals, and plantings, including the removal of up to three trees if they conflict with the new improvements.

Citizen Impact

Residents can expect improved pedestrian access and safety along Wheeler Road with new sidewalks, crosswalks, and traffic signals. The project also includes upgrades to street lighting and bus stop amenities, enhancing public infrastructure in the area.

Confidence

high

Summary

This item approves the plans and specifications for public improvements related to the 3310 Commercial Avenue project, also known as Private Contract No. 9719. The project, developed by Adarion, LLC, involves a one-lot certified survey map, demolition of existing structures, and the construction of a four-story mixed-use building at 3236-3300 Commercial Avenue and 3235/3237 Burke Avenue. Key public improvements include:

• Dedication of 7.5 feet of right-of-way along Commercial Avenue.
• Construction of a five-foot sidewalk, terrace, and curb and gutter along Commercial Avenue.
• Construction of a sidewalk along Burke Avenue (curb and gutter contingent on practicality).
• Installation of private sanitary, storm, and water service laterals.
• Public street tree protection, removals, and plantings.
• Closing abandoned driveways and constructing new private drive entrances.
• Public signing, pavement marking, and street lighting as required.
• Protection and potential relocation of existing public streetlights and utilities.
• Installation of a new streetlight pole at Burke Avenue and Commercial Avenue.

Citizen Impact

Residents can expect streetscape improvements along Commercial Avenue, including new sidewalks and potential utility upgrades. The project also involves the demolition of existing buildings and the construction of a new mixed-use development, which may lead to temporary construction impacts.

Confidence

high

Summary

This item concerns the final assessment for the Blue Harvest Lane, Feather Edge Drive, & Soaring Sky Run Assessment District - 2023 in District 1. The project involves constructing new street segments and extensions, including Blue Harvest Lane, Feather Edge Drive, and Soaring Sky Run. The total assessment cost is $145,946.08. The assessment includes costs for 12' pavement construction, street lighting, 7" concrete sidewalk and drive installation, 5" concrete sidewalk, and concrete curb & gutter. Specific costs are detailed per linear foot (LF) and square foot (SF) for different components and properties, including parcels associated with Hill Creek Park.

Citizen Impact

Residents in the affected area, specifically those with frontage on Blue Harvest Lane, Feather Edge Drive, and Soaring Sky Run, will be assessed costs for new street construction and related improvements. The total assessment for the project is $145,946.08, which will be distributed among the benefiting properties.

Confidence

high

Summary

This item approves the plans, specifications, and authorizes the Board of Public Works to advertise and receive bids for the CIPP UV Lining Rehabilitation of Sewers Phase 1 - 2026. This project involves trenchless rehabilitation of existing sanitary sewers using UV cure lining technology. The scope includes approximately 11,865 linear feet (LF) of pipe rehabilitation across various diameters (8" and 10"), as well as 197 laterals and 6 outside drops. The estimated cost for this phase is $1,249,095.00, broken down as follows:

• 8" pipes: 8,145 LF, $570,150.00
• 10" pipes: 3,720 LF, $312,480.00
• Laterals: 197, $65,010.00
• Outside Drops: 6, $1,980.00
• Miscellaneous: $299,475.00

The project will primarily affect Districts 3, 5, 11, 15, and 19. This is the first phase of a multi-year rehabilitation effort.

Citizen Impact

This project will improve the structural integrity of sewer lines, reducing the risk of future breaks and service disruptions in Districts 3, 5, 11, 15, and 19. Residents may experience temporary traffic delays in affected areas during construction, but the trenchless method aims to minimize surface disruption.

Confidence

high

Summary

This item approves the subcontractor list for Contract 9666, related to the athletic field replacement at Breese Stevens Field. The prime contractor is Joe Daniels Construction Co., Inc., and the approved subcontractor list represents 76.6% of the contract value, totaling $642,609.

Citizen Impact

This is an administrative approval of subcontractors for the Breese Stevens Field athletic field replacement project. No direct impact on residents is expected from this specific subcontractor list approval.

Confidence

high

Summary

The Engineering Department completed a non-bid contract for the Tompkins Drive Sanitary Sewer Reroute project for a final cost of $80,091.43. This project involved installing approximately 317 feet of new 8-inch sanitary sewer main and two access structures on Tompkins Drive, rerouting sewer contributions away from a crossing under South Stoughton Road/US HWY 51. The existing sewer main under the highway will be abandoned in a future project. The City Engineering staff completed the design, labor, equipment, materials, and permitting, resulting in significant cost savings compared to a typical bid project, which could have ranged from $140,000 to $170,000.

Citizen Impact

This project improves the sanitary sewer system by eliminating a crossing under a major highway, which can reduce future maintenance disruptions and costs. Residents in the affected area will benefit from a more reliable sewer system.

Confidence

high

Summary

This item authorizes an amendment to the existing contract between the City of Madison and Engberg Anderson, Inc. The amendment extends the contract term to June 30, 2026. This extension is for the completion of LEED design services for the Metro Transit Hanson Road Satellite Bus Facility Remodel project.

Citizen Impact

This contract amendment extends the timeline for design services on the Hanson Road Satellite Bus Facility remodel, ensuring the project continues towards completion.

Confidence

high

Summary

This report details non-Board of Public Works (BPW) change orders for December 2025. Two change orders are listed:

1. Project 9626 (Mid Town Hydraulic Improvements): Change Order (CO)-001 for clearing, grubbing, and rock excavation. This was due to a missing or additional bid item needed and a field decision expanding the scope. The cost of this change order is $10,150.00, representing 2.35% of the original contract amount of $431,999.99. It was sent on December 12, 2025, and is related to Water infrastructure.

2. Project 9657 (Stricker Pond Forebay Dredging): Change Order (CO)-001 for a bid item account transfer. This change order has a cost of $0.00, representing 0.0% of the original contract amount of $437,886.00. It was sent on December 17, 2025, and is related to Street infrastructure.

Citizen Impact

These are administrative adjustments to existing contracts. The Mid Town Hydraulic Improvements project has a minor cost increase of $10,150, while the Stricker Pond Forebay Dredging project has no cost change. Residents may experience temporary disruptions related to these infrastructure projects.

Confidence

high

Summary

This item concerns the awarding of Public Works Contract No. 8733 for multiple assessment districts. The projects include the Hawthorne Court Reconstruction Assessment District - 2023, the Lake Street Sanitary Sewer Replacement Assessment District - 2025, and the West Dayton Street Sanitary Replacement Assessment District - 2025. The engineering estimate for these projects is $2,364,466.00. Three bids were received: R. G. Huston Co., Inc. at $2,677,130.00, Speedway Sand & Gravel, Inc. at $2,925,152.51, and Parisi Construction, LLC at $3,196,949.50. All contractors are prequalified.

Citizen Impact

Residents in the affected areas of Hawthorne Court, Lake Street, and West Dayton Street will experience road and sewer infrastructure improvements. The contract award will determine the specific company undertaking these projects and the final cost.

Confidence

high