26-54370 Recommendation to adopt Specifications No. RFP DV-25-556 and award a contract to GovOS, Inc., of Austin, Texas, for providing technological solutions that support the administration of the Short-Term Rental Program, in an annual amount not to exceed $125,670, subject to a seven percent annual increase in subsequent years, plus a one-time implementation fee of $36,450, in the first year, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide) Office or Department: Community Development Suggested Action: Approve recommendation.

Summary

The City Council is asked to approve a contract with GovOS, Inc. of Austin, Texas, to provide technological solutions for administering the city's Short-Term Rental (STR) Program. This new system will offer an online portal for property owners to register and remit taxes, enhance the STR hotline process, and improve the detection of illegal advertisements on hosting platforms. The contract includes a one-time implementation fee of $36,450 in the first year, with an annual base cost not to exceed $125,670, subject to a 7% annual increase. The initial contract term is two years, with an option to renew for three additional one-year periods. The Community Development Department has allocated $120,000 from the General Fund for the initial partial year, with future appropriations to be offset by program revenues.

Citizen Impact

Residents who own or rent short-term properties will use a new online portal for registration and tax payments. This technology aims to improve compliance and enforcement of STR regulations, potentially impacting the availability and cost of short-term rentals in the city.

Confidence

high