City Council Regular Meeting

Summary

This resolution approves Amendment 1 to Contract FM1094 between the City of Oviedo and the State of Florida Department of Financial Services. This amendment increases the grant amount for the purchase of a High-Water Rescue/Wildland Fire Apparatus and associated equipment from the original $275,000 to a total of $550,000. The original grant was awarded in July 2023 for $275,000, but vendor delays led to the funds being carried over and a re-application process. The State has now carried over the initial $275,000 and added an additional $275,000. The funds are designated for the purchase of the apparatus and necessary equipment. A budget amendment is also approved to recognize the additional state revenue and expenditure. The Fire Chief is appointed as the Contract Manager and authorized to execute the amended agreement.

Citizen Impact

This action enhances the city's emergency response capabilities by securing $550,000 in state grant funding for a specialized High-Water Rescue/Wildland Fire Apparatus, improving the Fire Department's ability to handle floods and wildland fires.

Confidence

high

Summary

This resolution approves a change order for the Alafaya Woods Boulevard-Gwyn Circle Pipe Replacement Project, increasing the contract with American Persian Engineering and Construction LLC (APEC) by $68,949.50. The original contract amount was $117,940. The change order is necessary because a 12-inch reject/wastewater effluent line was discovered during excavation, requiring relocation to ensure adequate clearance (12 inches) between it and the existing 15-inch storm sewer pipe. This relocation is crucial for structural integrity, maintenance, and access. The work was directed by city staff prior to the formal change order to avoid project delays and increased costs. A budget amendment of $57,156 is also approved to cover the additional costs, funded from contingencies on two other completed stormwater projects within the Stormwater Bond Fund.

Citizen Impact

This change order adds $68,949.50 to the cost of replacing storm sewer pipes in the Alafaya Woods Boulevard and Gwyn Circle area. While the work is necessary for infrastructure integrity, residents may experience temporary traffic disruptions related to the extended construction timeline (now 75 days total).

Confidence

high

Summary

Resolution No. 4697-26 formally accepts the dedicated improvements for the Northlake Townhomes development, located at the north side of W. Broadway Street (SR 426) and east side of N. Lake Jessup Avenue. These improvements include potable water and sanitary sewer systems, which have been inspected and approved by the Public Works Inspector and City Engineer. The resolution also authorizes the commencement of a two-year maintenance period, which will conclude on February 16, 2028. During this period, the developer is responsible for correcting any deficiencies found during scheduled inspections. The city will recognize $21,714.21 in quality control fees paid by the developer upon acceptance.

Citizen Impact

This resolution signifies the completion of essential infrastructure for the Northlake Townhomes. Residents can expect the potable water and sanitary sewer systems serving their homes to be fully functional and maintained, with a clear process for addressing any issues that arise during the initial two-year period.

Confidence

high

Summary

Resolution No. 4698-26 approves a Memorandum of Understanding (MOU) between the City of Oviedo and the Oviedo Community Redevelopment Agency (CRA) for the Franklin Street Tree Improvements project. This initiative aims to replace 22 unhealthy Crepe Myrtles with Sabal Palmetto trees along E. Franklin Street, between State Road 434 and the roundabout, addressing poor soil conditions and enhancing the historic downtown core. The project was initially bid at $222,143.05, exceeding the budget. Staff subsequently secured Ovation Construction Company through a pre-bid Gordian contract for a total of $136,910.24. The funding for this project is split, with $87,785.41 coming from the City's Tree Fund (Fund 112) and $49,125.53 from the CRA. The work order for the project was completed on October 15, 2025, with the MOU formally approved on February 16, 2026, to finalize the CRA's funding contribution.

Citizen Impact

This project will beautify the historic downtown area by replacing failing trees with new, thriving Sabal Palms, improving the streetscape and environmental health. It utilizes existing City and CRA funds, ensuring these enhancements are made without new tax increases for residents.

Confidence

high

Summary

This resolution approves Change Order No. 2 for the West Mitchell Hammock Water Treatment Facility (WMHWTF) 2.5 Million Gallon Ground Storage Tank project. The change order totals $119,898 and addresses several necessary modifications identified during construction.

Key changes include:

• $166,902 for replacing leaking 36-inch and 24-inch existing butterfly valves with new line stops, tapping saddles, and valves.
• $22,212 for electrical modifications, replacing fiber equipment with hardwire IO signals.
• $2,784 for the removal and reinstallation of an existing light pole within the work zone.
• A deductive change of $72,000 for revising the interior tank painting scope to only coat the dome and the upper five feet of the tank, based on subcontractor recommendation.

Additionally, a $50,000 contingency is being added to the project. A budget amendment of $169,898 is required, transferring funds from the Water/Wastewater Operating Fund balance to the construction account. The original contract with L7 Construction, Inc. was for $4,608,700.

Citizen Impact

This change order ensures the continued reliable operation of the West Mitchell Hammock Water Treatment Facility by addressing necessary repairs and modifications to a new storage tank. Residents will benefit from improved water infrastructure integrity, with no direct increase in costs as the funding comes from existing balances and project contingency.

Confidence

high

Summary

The City Council is considering Resolution No. 4701-26 to approve the final design for a mural at Center Lake Park, themed "The 100th Anniversary of the City and beyond: Oviedo Past, Present and Future." The Public Arts Board (PAB) evaluated fifteen submissions and ranked the top four. The winning design, by Sitki Dogan, received the highest score (674 points). The total funding for the mural project is $7,000, with $3,000 allocated for the artist's design and execution, and up to $4,000 for materials and equipment. The City Manager is authorized to negotiate and execute an agreement with Mr. Dogan, with provisions for intellectual property rights and a completion deadline of May 1, 2026. A discussion arose regarding the potential use of AI in art submissions, with the agreement including a clause that the artwork must be the sole, original creation of the artist and not infringe on any third-party rights.

Citizen Impact

Residents will soon see a new mural at Center Lake Park celebrating the city's centennial and future. The project is funded through the existing CRA budget, meaning no direct cost to taxpayers for the artwork itself.

Confidence

high

Summary

The City Council is set to approve Resolution No. 4699-26, authorizing a forensic engagement into the Twin Rivers Golf Course Enterprise Fund. This investigation, led by Forvis Mazars, LLP, will cost an estimated $20,000 for Phase 1 and aims to address concerns regarding personnel and operating expenses charged by the golf course management company, SSS Twin Rivers OPCO, LLC (Down To Earth). The golf course was acquired in 2017 to protect floodplains and maintain its open space designation, which provides residents in special flood hazard areas a 10% discount on flood insurance. The scope includes interviews, document review (financial statements, bank statements, emails), and assessing operational and accounting issues. Due to the urgency, the Council will also waive normal procurement procedures. The funding will come from a budget amendment, transferring $20,000 from the Golf Course Fund Reserve for Contingency to the Accounting and Auditing account, financed by golf course user fees.

Citizen Impact

This investigation ensures financial accountability in the management of the city-owned Twin Rivers Golf Course. Maintaining the golf course's open space designation is vital for residents, as it provides a 10% discount on flood insurance in special flood hazard areas. Effective oversight helps safeguard public funds and critical community benefits.

Confidence

high

Summary

This item proposes amendments to the City's Land Development Code (LDC) and Code of Ordinances concerning special event and outdoor sales event applications and associated fees. The proposed changes aim to clarify regulations and address implementation issues. Key amendments include:

Land Development Code (LDC) Article III, Section 3.5(I) Special Events:

• Duration: Limits special events to a maximum of three (3) consecutive days per month, with no more than one (1) single non-recurring permit issued per applicant, property, and event within a calendar year.

Land Development Code (LDC) Article III, Section 3.5(J) Outdoor Sales Events:

• Categorization: Farmer's markets will now be permitted as Special Events rather than Outdoor Sales Events.
• Duration: No Outdoor Sales Event Permit will be issued for more than thirty (30) consecutive days, with a limit of two (2) non-recurring permits per parcel per year. Farmer's markets will not have a limit on recurring events.

Code of Ordinances Section 2-291 Fee Waivers:

• Tent Permit Fees: Removes tent permit fees from the list of fees that may be waived for non-profit special events.
• City Council Approval: Explicitly states that City Council shall not approve fee waiver requests for for-profit organizations or development applications, and that fee waiver requests not listed in the table shall not be presented to or approved by City Council.
• Non-Profit Fee Waivers: Limits non-profit organizations to one (1) special event and sign application fee waiver per calendar year.

These changes are intended to foster innovation and advance economic activity while ensuring better management of City resources and preventing temporary events from becoming de facto permanent uses. There is no budget impact associated with these proposed amendments.

Citizen Impact

These changes will streamline the application process for special events and outdoor sales, potentially making it easier for organizers. However, non-profit organizations will no longer have their tent permit fees waived, and the frequency of special events for any single applicant will be limited to once per month, which could affect recurring community events.

Confidence

high