Order of Business and Rules and Procedures for Public Meetings Standard Operating Procedure

Summary

This item proposes revisions to the City Council's Standard Operating Procedure (SOP) for Public Meetings, specifically addressing the "Order of Business and Rules and Procedures." The proposed changes, directed by the City Council and prepared by the City Attorney, aim to enhance transparency and clarify procedures for both regular meetings and "noticed" meetings. Key revisions include adding a "General Rules and Procedures" section to ensure all Sunshine Law-governed meetings between Councilmembers adhere to the SOP, and establishing a dedicated "Noticed Meetings" section. This new section outlines parameters for meetings between Councilmembers outside of formal Council sessions, requiring them to be noticed at least five days in advance, specify discussion topics, be held in the City Council Chambers, and have minutes taken and audio recordings made by the City Clerk. These changes are based on procedures used by the Orange County Board of County Commissioners.

Citizen Impact

These revisions aim to increase transparency in how City Council members conduct discussions outside of formal meetings. Residents can expect more public notice and documentation for certain Councilmember discussions, ensuring greater accountability.

Confidence

high